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Scheduling calls and meetings takes a crazy amount of time that could be spent doing far more productive activities. If you want to make scheduling easier, choose one of the many calendar scheduling apps, set it up and give it a whirl.

98% of my calls and meetings are pre-scheduled and I know I save roughly five to six hours per week using a calendar scheduling tool. Even when I think someone may not like the process of clicking through, they do. Usually they appreciate the ease with which they can set up a call or meeting.

Not convinced it’s for you? Consider that using said apps will do the following on your behalf:

  1. Create the ultimate in convenience for you AND the person scheduling time with you.
  2. Demonstrate your ability to adapt and use tools to increase productivity, save time and keep you organized.
  3. Enable you to spend time on high-benefit activities while ensuring your calendar is filled with calls and meetings.


Here are some of the calendar scheduling apps I’ve used over the years:

Calendly is my current favorite due to its superclean user experience. It is simple and attractive to use – You can set your availability preference, share the link with your team members, clients, etc., and allow them to pick a suitable time for the event, which is added automatically to your calendar.


TimeTrade invented online appointment scheduling in 1999. Businesses have created more than 480 million conversations using TimeTrade.


ScheduleOnce is an end-to-end solution for scheduling with prospects and customers through all phases of the customer lifecycle. They connect with all major calendar platforms and provide feature-rich integrations with CRMs, web conferencing, and other online channels. According to their website, their users report an up to 3x increase in conversion rates, up to 2x acceleration in time-to-engagement, and up to 50% time savings.


A more in-depth review for these and other apps may be worth reading. Top 10 Alternatives to Calendly: Analysis of Popular Appointment Scheduling Software.

Find one you like and put it to work for you. I guarantee that once you set it up, and test it with friends/colleagues, you’ll be on your way to a more stress-free and productive day.